Due: 5 days leftSpecial NoticeOpen to all
What: Inspection, maintenance, upgrades, and repair of TRANE® Tracer Summit Building Automation System (BAS) and Tracer System Controller (SC) serving approximately 49 air handling units and 22 chillers at Sheridan VA Healthcare System. Services include preventive maintenance, software support, emergency repairs, parts replacement, and system upgrades. Period: February 1, 2027 through January 31, 2030 (base year plus two 1-year options).
Buyer: Department of Veterans Affairs, Network Contracting Office 19
Where: Sheridan VA Healthcare System, 1898 Fort Road, Sheridan, Wyoming 82801
Deadline: October 28, 2026
Who can bid: Any responsible business may bid, including large businesses. This is full and open competition.
Key requirements: Current TRANE® manufacturer certifications for Tracer Summit BAS and Tracer SC platforms; authorized access to TRANE® proprietary software, diagnostic tools, and licensing; demonstrated experience performing similar TRANE® HVAC/BAS maintenance services with references.
Check before bidding: (1) Full Statement of Work and complete technical specifications in Attachment A; (2) detailed Performance Work Statement describing all required maintenance tasks, response times, and service level agreements.
Next step: Submit written capabilities statement to the VA NCO 19 by the deadline, including company information, TRANE® certifications, software access documentation, and contract references.
Original description
PRESOLICITATION NOTICE -NONCOMPETITIVE- TRANE® Building Automation System (BAS) and Heating Ventilation and Air Conditioning (HVAC) (BAS HVAC) Control System Inspection, Maintenance, Upgrades, and Repair The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 19, intends to award a sole source contract to a single source, R.L. Armacost, Inc. for Control System Inspection, Maintenance, Upgrades, and Repair and for parts and services for the TRANE® Tracer Summit Automation System (Tracer) and TRANE® Tracer System Controller (SC) systems. Services shall include Control System Services, Integration services, system upgrade, inspection, parts repair and/or replacement, and maintenance for the Sheridan VA Healthcare System (SVAMC) at 1898 Fort Road, Sheridan, WY 82801. NAICS Code: 238220 Plumbing, Heating, and Air-Conditioning Contractors Small Business Size Standard: $19.0 Million The TRANE ® systems control various electric, electronic, and mechanical integrating different types of building systems together into one centralized location, primarily to control heating, ventilation, and air conditioning throughout the SVAHCS. TRANE® Tracer Summit Automation System (Tracer) and TRANE® Tracer System Controller (SC), firmware, software, and source code are proprietary to TRANE® and services must be performed by a certified and trained technician using specialized tools. Upgrade services will include replacement of AHU controls and associated VAV controls to replace outdated LonTalk/pneumatic and legacy TRANE® Summit controls, with Direct Digital Control (DDC) and as described in -draft- Attachment A - Statement of Work. The SVAHCS campus HVAC infrastructure consists of the following equipment, all of which is integrated into and controlled by the TRANE® Tracer Summit Building Automation System (BAS) and TRANE® Tracer SC proprietary control platform: Approximately forty-nine (49) TRANE® Air Handling Units (AHUs) Twenty-two (22) TRANE® chillers Associated campus-wide Direct Digital Control (DDC) building automation controls, sensors, and network infrastructure Services required include but are not limited to: Preventive Maintenance (PM) & inspections Software support, programming, and system configuration of the TRANE® Tracer Summit BAS and TRANE® Tracer SC platform Emergency and corrective repairs Replacement parts and labor System upgrades as required Specialized tools required are: The Rover used for Tracer Summit. Tracer TU used on the Tracer SC. PROPRIETARY SYSTEM REQUIREMENT: The TRANE® Tracer Summit BAS and TRANE® Tracer SC are proprietary software and hardware platforms. Servicing, programming, configuring, and maintaining these systems requires manufacturer-level software licensing, proprietary diagnostic tools, and TRANE®-certified technician credentials. Interested parties must demonstrate in their response that they possess the required TRANE® certifications, proprietary software access, and licensing necessary